Job Description

Our client, a rapidly growing global healthcare technology company, is seeking an experienced and highly polished Part-Time, Temp to Perm Executive Assistant to support its Global Chief Medical Officer. This is a fantastic opportunity to partner closely with a senior, highly visible executive in a fast-paced, global organization while maintaining a consistent part-time schedule.

The ideal candidate is proactive, detail-oriented, and exceptionally organized, with the judgment and confidence to independently manage a busy executive’s day-to-day priorities. This person will serve as a trusted administrative partner to the Global CMO, helping protect his time, anticipate needs, and ensure that calendars, travel, meetings, and follow-up are handled seamlessly. The role is ideal for an experienced EA who genuinely enjoys executive support and is specifically seeking a long-term, part-time opportunity.

RESPONSIBILITIES

• Provide proactive, high-level administrative support to the Global Chief Medical Officer

• Manage a complex and ever-changing calendar, prioritizing scheduling requests, resolving conflicts, and protecting preparation and travel time

• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changes

• Manage multi-time-zone scheduling across a global and distributed organization

• Triage designated emails and administrative requests, draft routine correspondence, and appropriately flag items requiring the CMO’s attention or decision

• Coordinate internal and external meetings, including confirming participants, links, logistics, and existing materials

• Provide timely administrative follow-up and reminders to ensure outstanding items are completed

• Prepare and process expense reports and reimbursements

• Handle confidential and sensitive information with discretion and sound judgment

• Coordinate closely with other Executive Assistants to ensure appropriate scheduling and coverage

• Anticipate potential conflicts, missing information, and administrative needs before they arise

REQUIREMENTS

• Significant hands-on Executive Assistant experience supporting a C-level or similarly senior executive in a fast-paced environment

• Proven experience managing complex calendars, multi-time-zone scheduling, and domestic and international travel

• Exceptional attention to detail, organization, and follow-through

• Strong judgment and ability to independently prioritize, problem-solve, and escalate when appropriate

• Polished and professional written and verbal communication skills

• High level of discretion when handling confidential or sensitive matters

• Proactive, dependable, and comfortable working independently within a hybrid environment

• Experience supporting a physician, public-facing executive, or senior leader within healthcare or health technology is a plus

• Experience working across international or distributed teams is a plus

• Familiarity with Google Workspace preferred

• Must be based in the Washington, DC area and available to meet with the CMO in person once per week

HOURS / SCHEDULE

Part-time, approximately 20 hours per week

Approximately 4 hours per day, Monday–Friday, with flexibility around exact working hours

Hybrid schedule with one in-person meeting per week in Washington, DC

Initial 6-month contract-to-hire opportunity

SALARY

$30-50/hour (DOE)

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